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Click here for the PDF version: MINUTES- Open Board Mgt- 15Apr10

Click here for the pdf version: LWW CODE OF CONDUCT

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LAKE WILDWOOD HOMEOWNERS ASSOCIATION M I N U T E S

OPEN BOARD MEETING

Thursday / April 15, 2010

Meeting called to order by President Kasko at 7:05 PM

Prayer- Wes Patton

Roll call by Secretary.  Present were:

Mike Kasko, President                   Dr. Craig Anderson

Dena Fuller, Vice President           Elaine Evans

Wes Patton, Secretary                    Fred Copley

Norman Brown, Treasurer              Cara Barnes

Reading of the Minutes by Secretary

President’s Report given

Managers Report given

Standing Committee Reports given

Special Committee Reports given

New Business:

New Board Member, Norman Brown, Treasurer, formally seated.

- Norman spoke of his goals during his tenure.

Motion to adopt Code of Ethics for Board Members

- Proposed by:  Wes Patton

- Seconded by:  Cara Barnes

- Passed Unanimously

Note: Code of Ethics was signed by all Board Members and is included with these Minutes on record.

Motion To adopt a Vision Statement

- Proposed by:  Wes Patton

- Seconded by:  Dena Fuller

- Passed Unanimously

We, the Board of Directors, staff, contractors and volunteers of Lake Wildwood dedicate ourselves to providing the most efficient, courteous, and cost effective programs and services to enhance the safety, quality of life, and comfort of each and every person living within the boundaries of our community.

Note: there was originally a second paragraph in this Vision Statement, but Fred Copley felt like it was too long and only needed the first paragraph.  After discussion, there was a “friendly amendment” to delete the second paragraph and only use the first, which was agreed by Wes Patton.

Motion to adopt a Mission Statement

- Proposed by:  Wes Patton

- Seconded by:  Norman Brown

- Passed Unanimously

We, the Board of Directors of Lake Wildwood, are committed to safeguarding, and improving the Quality of Life of the Residents of this community.  In recognition of this commitment, we strive to the delivery of high quality, cost effective programs and services to the community we serve.

In pursuit of our mission, we believe that these value statements are essential and timeless:

-We recognize the unique and intrinsic worth of each individual

-We treat those we serve with compassion and kindness

-We act with honesty, integrity and fairness in the way we conduct business and in the manner we live our lives

-We trust our colleagues as valuable members of our team, and pledge to treat one another with loyalty, respect and dignity.

Note: the first version of this had “insomuch as humanly possible” at the end of the last sentence.  Fred Copley asked that those four words be left off and after discussion, Wes Patton agreed to do that for the sake of harmony among the group.

Five Year Plan:  Norman Brown spoke about starting work on developing a “five year business plan” for Lake Wildwood, noting that  “Planning lends itself to good management”.

Standing Committees (Assignments):

* COMMUNICATIONS

- Chair-  Tom Rule

- Board Advisors -  Elaine Evans  /  Dr. Craig Anderson

* ENVIRONMENTAL CONTROL / BEAUTIFICATION

- Chair-  Doug Dunmire (accepted)

- Board Advisors -  Elaine Evans  /  Mike Kasko

* FINANCE

- Chair-  TBA (Norman asked Chad Walton, who respectfully declined)

- Board Advisors -  Norman Brown / Dr. Craig Anderson

* LAKE

- Chair-  Jeff Sams

- Board Advisors -  Mike Kasko / Fred Copley

* MAINTENANCE

- Chair-  Wayne Fuller

- Board Advisors -  Dena Fuller / Elaine Evans

* RECREATION

- Chair-  Mary Spires (accepted)

- Board Advisors -  Elaine Evans / Mike Kasko

* SECURITY

- Chair-  TBA (still recruiting)

- Board Advisors -  Dena Fuller / Cara Barnes

* CAMPGROUNDS

- Chair-  TBA (still recruiting)

- Board Advisors -  Cara Barnes / Dena Fuller

Special Committees (Assignments):

* EMERGENCY MANAGEMENT

- Chair-  Mike Dodds (accepted)

- Board Advisors -  Wes Patton / Dr. Craig Anderson

* NEIGHBORHOOD WATCH

- Chair-  Cara Barnes

- Board Advisors -  Dena Fuller / Cara Barnes

* ELECTIONS

- Chair-  Martha Upchurch (accepted)

- Board Advisor-  Current President

* FINES / APPEALS

- Chair-  Charlie Register (not yet accepted)

- Board Advisors -  Dena Fuller / Cara Barnes

* CHRISTMAS ON THE LAKE

- Chair-  Doug Dunmire (accepted)

- Board Advisor-  Elaine Evans

Motion to Adjourn, made by Wes Patton, seconded by Cara Barnes; passed Unanimously

Board meeting adjourned at 8:48

Town Hall discussion continued for another 30-40 minutes.

Minutes transcribed by;                              Minutes reviewed by;

MIKE SULLIVAN                                     WESLEY PATTON

Property Manager                                                 Board Secretary

Lighthouse Property Management              Lake Wildwood HOA

1 Attachment:

- Code of Ethics, (signed by all Board members)

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Lake Wildwood

CODE OF ETHICS AND RULES OF CONDUCT FOR ALL HOA DIRECTORS AND COMMITTEE CHAIRS

The Board of Directors of Lake Wildwood Homeowners Association, (HOA) has the obligation and duty to make decisions for the entire community and is responsible to set a standard and a tone for behavior that is conductive to the best interests of the community as a whole. The Board of Directors of the HOA hereby adopts the following code of ethics and code of conduct that are applicable to all volunteers serving the community:

1.  The Board Members will use its best efforts at all times to make decisions that are consistent with high principles, and to protect and enhance the safety and property value of the residents.

2. No gifts of any type worth $25.00 or more will be accepted by any Board Member from any resident, contractor or supplier.

3. No contributions will be made to any political parties or political candidates by the Association without a majority vote of the community confirming such action.

4.  The Board Members will protect confidentiality of other Board Members’ personal lives, as well as all residents’ personal lives.

5.  No promise of anything can be made to any subcontractor, supplier or contractor during negotiations, unless approved by the Board as a whole.

6. No drug, alcohol or substance abuse will be tolerated.

7. Language at Board Meetings will be kept professional. Personal attacks against Co-owners and Board Members are prohibited and are not consistent with the best interest of the community.

8. It is understood that differences of opinion will exist. They should be expressed in a clear and business-like fashion.

9. Proper parliamentary procedure should be followed to have such dissenting positions stated clearly within the official records of the Association.

10. A Board Member may not knowingly misrepresent any facts to anyone involved in anything with the community that would benefit himself/herself in any way.

11. No Board Member may use his/her position to enhance his/her financial status through the use of certain contractors or suppliers. Any potential or actual conflict of interest must be disclosed to the Board of Directors.

12. Ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, sex (with our without sexual conduct), age, disability, alienage or citizenship status, marital status, creed, sexual orientation or any other characteristics protected by law. We prohibit and will not tolerate any such discrimination or harassment.

13.  Any Board member who has three or more verified citations/fines within 365 days would be asked to voluntarily submit his/her resignation.

14.  Any Board member convicted of a felony will be asked to submit his/her resignation forthwith.

This resolution is adopted this 15^th day of April, Two Thousand and Ten at an open Board Meeting, where a quorum of the Board was present, and will become effective immediately. Upon approval, each new Board member will be required to agree to this code of ethics and rules of conduct prior to being seated on the board.

President – Mike Kasko	Director – Elaine Evans
Vice President – Dena Fuller	Director – Craig Anderson
Secretary – Wesley Patton	Director – Fred Copley
Treasurer – Norman Brown	Director – Cara Barnes