LWW Documents

Click here to download the PDF version

M I N U T E S

OPEN BOARD MEETING

Thursday / May 19, 2011

1. Meeting called to order by President Kasko at 7:13 PM

2. Prayer by- Wes Patton

3. Roll call by Secretary. Present were:

Mike Kasko, President Elaine Evans

Craig Anderson, Vice Pres. Norman Brown

Wes Patton, Secretary Fred Copley

Cindy McMichael, Property Mgr. Cara Barnes

* Dena Fuller excused per illness

4. Motion to approve the Agenda:

– Proposed by: Cara Barnes

– Seconded by: Elaine Evans

– Passed Unanimously

5. Motion to approve Minutes (of 21 April 2011)

– Proposed by: Craig Anderson

– Seconded by: Elaine Evans

– Passed Unanimously

6. Property Managers Report:

– Automated gate at Thomaston Rd has been fixed

– Pool will be inspected next Tues. Pool company has assured management that it will be ready for inspection, and open the following Friday morning.

7. Finance Report, (given by Mr. Jim Williams & Craig Anderson)

– currently, we’re $119,000 ahead on projected budget… doing very well. Collection continue to go well.

– developing Log for Pool usage to determine how much use it is actually getting.

– working with Cindy to tweak monthly financial report to a easy to understand format; this process going well.

– 2 abnormalities in expenses, related to 2 breaks in water lines, (resulting in $4,000 in repairs, and $6,000 in lost water)

– ideally, would like to put $100,000 back in reserves at end of year, if things continue to go well.

7. Committee Reports Given.

8. No New Business;

9. Motion to Adjourn.

– Proposed by: Elaine Evans

– Seconded by: Craig Anderson

– Passed Unanimously

Open Board meeting adjourned at 7:54 PM.

Board remained for public comment, (Town Hall meeting)

- Mr. Jim Williams noted that we need more presence in LWW by BSO. Cara Barnes noted that they are out here…. “caught over 30 violators in the first few weeks they started enforcing ‘rules of the road.”

– Mr. Jim Williams noted that to date we have not been contracted by swimming instructor of the WAVES group. Traditionally LWW allows this group to use the pool in early morning hours, each year.

– Mr. Williams also noted “how good the Board meetings have been going this last year,” which he attributed to the current Board.

– Mrs Martha Proctor noted that this was the first Board meeting she & her husband has attended, and intend to come to others. They were given a hardy welcome.

Town Hall meeting adjourned at 8:10 PM

WESLEY PATTON

Board Secretary

Lake Wildwood HOA

Minutes Approved,

at Open Board Meeting on 16 June 2011

Click here to download the PDF version

M I N U T E S

OPEN BOARD MEETING

Thursday / April 21, 2011

1. Meeting called to order by President Kasko at 7:02 PM

2. Prayer by- Wes Patton

3. Roll call by Secretary. All Present:

Mike Kasko, President Elaine Evans

Craig Anderson, Ph.D., Vice Pres. Norman Brown

Wes Patton, Secretary Fred Copley

Dena Fuller, Treasurer Cara Barnes

Cindy McMichael, Property Manager

4. Motion to approve the Agenda:

– Proposed by: Wes Patton

– Seconded by: Fred Copley

– Passed Unanimously

5. Motion to approve Minutes, of 26 March 2011, (with changes)*

– Proposed by: Cara Barnes

– Seconded by: Elaine Evans

– Passed Unanimously

* Craig Anderson, suggested that “remained” be changed to “remain,”, (page 1, paragraph 2); and Norman Brown asked that the names “Ann Black & Norma Williams” be added as volunteers on the “Fines & Appeals Committee,” (page 3, paragraph 6). Changes made, Minutes approved.

6. Property Managers Report:

– EXTENDED OFFICE HOURS. Ms. McMichael reported that management has decided to extend office hours on Tuesdays to 6:00 PM

– AFTER HOURS DROP BOX. Ms. McMichael notes that management is in the process of installing an “after hours drop box” by the front door for residents to make payments or drop off paperwork, when they cannot make it in during normal business hours.

– EXTRA ITEM TRASH PICKUP. In response to a concern raised by a resident at the last Open Board meeting, Ms. McMichael contracted LWW’s garbage collection company, who note that they WILL pick up extra items, (1 each), as long as they do not exceed 5’x 3.’

7. Committee Reports Given;

Lake. In the process of placing “fish attractors” at strategic locations throughout the lake, which should enhance residents’ fishing experience.

Finance. Monthly financial reports indicate that, to date, we’re doing quite well in adhering to this year’s budget. Collections on overdue accounts also going well.

– Norman Brown noted he liked the fact that the Board recently approved a motion to have “Quarterly Reviews” of the budget in order to make ‘course corrections’ if/when necessary; reiterating that we need to make sure we do it.

EC/BC. Clean-up Day tomorrow.

Recreation. Easter egg hunt on track for this weekend, April 23rd; over 1,000 Easter eggs to be hidden. Saturday, May 6, is “Karaoke night.” Pool party scheduled Memorial Day, May 30th. “Steak night” starting again next month.

– GRAND OPENING OF THE LIBRARY, on the East wing of the Club-house, will be on Saturday, April 30^th, 1:00-3:00 PM!!! Everyone is invited. Refreshments will be served.

Communication. Channel 99 has been fixed & is back on the air.

Security. Incident this past week on “Hushpuppy Lane, (Peak Rd gate), with someone running the gate. It was captured by the camera, and this will net a substantial fine for the offender.

Emergency Management. Had a really good showing at recent meeting combined with Neighborhood Watch & Security, which featured guest speaker Deputy EMA Director, Mark Wynn. Seeking now to train more residents in CERT, (Community Emergency Response Team), so LWW has the capacity to field 2 CERT teams, if the need ever arises.

Neighborhood Watch. Noted upcoming safety fest, “Fun in the Sun” event at Lake Tobesofkee May 7th, and “Yard Sale Around the Lake” June 4^th.

8. No other business; Open Board meeting adjourned at 7:42 PM.

Board remained for public comment, (Town Hall meeting)

- Ms. Martha Upchurch, former Chair of Election Committee, addressed the Board, noting her displeasure with “the Board interfering with her doing her job on two occasions.” No specifics given. She noted that she was “formally resigning as Chair of the Election Committee, and as Parliamentarian.” No objections voiced by the Board or residents in attendance.

– Mr. Jeff Bone addressed the Board noting problems getting in the back gate, and that he recently incurred a fine of $550 for running the gate, etc. Also noted that his house was burglarized on two separate occasions. He added that he had retained the services of an attorney, and that he intended to “sue” Lake Wildwood if the back gate isn’t fixed, and that until it is, (fixed), he intends to “continue to run the gate.”

– Members of the Board cautioned him against continuing to run the gate, as this imposes a financial hardship on everyone, as it is expensive to repair; advising that he, instead, use the Fines & Appeals process to address his concerns; pledging that if he does so, he will get a fair hearing.

– Ms. McMichael noted that the gate people had been contacted, and that they had “fixed the gate this week.”

Town Hall meeting adjourned at 8:32

Board remained for Executive Session.

< Original Signed>

WESLEY PATTON

Board Secretary

Lake Wildwood HOA

Minutes Approved,

at Open Board Meeting on 19 May 2011

MINUTES- Open Board Mgt- 26Mar2011

MINUTES- Open Board Mgt- 20Jan2011